Hospital Preparedness Program
Articles & Reports
Contacts & Links
Exercises & Training
Surge & Mass Casualty
New - November 2012
96 Hour Sustainability Assessment Project provides a framework to determine sustainability periods and gaps for essential resources and assets in order for hospitals to determine their mitigation and planning needs. The project tools are scalable and modifiable based on facility operational needs.
The project was developed by Iroquois Healthcare Association and the Healthcare Association of New York State (HANYS). It consists of the following resources:
An essential understanding of the process used to calculate sustainability is provided in the September 2008 Inside ASHE article Process for Determining Sustainability During Emergencies.
Hospitals will be offered training in use of the Assessment Chart and Tool. Completion of the 96 Hour Sustainability Assessment Chart fulfills NYSDOH OHEP 2012-13 Hospital Deliverable No. 4 ($5,000).
Integrating Emergency Volunteers During Medical Surge: Hospital Checklist This checklist, a collaborative project of Iroquois Healthcare Association and the Healthcare Association of New York State, offers guidance, templates and resources to help hospitals manage volunteers during an emergency. The checklist covers:
Planning and Exercising for Use of Volunteers
Managing Volunteers through HICS
Volunteer Orientation and Training
Credentialing and Granting Disaster Privileges
The checklist draws upon available resources and best practices in an effort to assist hospitals develop and maintain HHS Healthcare Preparedness Capability 15: Volunteer Management.IROQUOIS Brief - Healthcare Coalitions Healthcare Coalitions are a focal point of federal and state planning. This Iroquois Brief defines Coalitions, their objectives and functions.
NYS Office of Emergency Management - Emergency Planning Guide for Community Officials This ten step plan development process and its supportive documents has been identified as the structure by which Regional Healthcare Coalitions in New York State will conduct plan development.
Domestic Preparedness Journal May 2012 Articles include "A Healthcare Coalition’s Support for Evacuating a Facility", "Finding Beds in the Middle of a Disaster", "Amateur Radio and the Healthcare Field", and "Mass-Fatality Surge & Family Assistance."
Lessons Learned From the Missouri Disasters of 2011 The Missouri Hospital Association published this report, which highlights key lessons for hospitals in planning for a responding to catastrophic events.
HHS Released National Health Security Strategy Implementation Plan HHS Office of the Assistant Secretary for Preparedness and Response (ASPR), issued a plan on May 16, 2012 for implementing the National Health Security Strategy (NHSS), which was released in December 2009. NHSS is an overarching vision of national health security that contains two main goals: building community resilience and strengthening and sustaining health and emergency response systems.
Comprehensive Preparedness Guide 201: Threat and Hazard Identification and Risk Assessment FEMA's updated CPG 201 takes into account the threats and hazards that pose the greatest risk to a community—regardless of the cause. The preparedness guide lays out a five-step process on how to do that, and it is adaptable to the needs and resources of our local and state emergency management partners. The five steps are:
- Identify the threats and hazards of concern - What could happen in my community?
- Give the threats and hazards context - Describe how a threat or hazard could happen in my community, and when and where it could happen.
- Examine the core capabilities using the threats and hazards - How would each threat or hazard affect the core capabilities identified in the National Preparedness Goal?
- Set capability targets - Using the information above, set the level of capability a community needs to prevent, protect against, mitigate, respond to, and recover from its risks.
- Apply the results - Use the capability targets to decide how to use resources from the whole community.
Hospital All-Hazards Assessment Interactive Tool This interactive tool was designed by CDC to assist and identify potential gaps in facilities' all-hazards emergency plan(s)
Hospital Functions in Crisis Standards of Care Implemetation The report "Crisis Standards of Care: A Systems Framework for Catastrophic Disaster Response" recommends a systems-based approach to resource allocation and suggests organizations integrate crisis standards of care into their surge capability planning and training exercises. Key for hospitals is Template7.1 Core Functions of Hospital Facilities and Providers in the Implementation of Crisis Standards of Care Plans.
IROQUOIS Brief - Narrowbanding The FCC has mandated that radio users in the VHF and UHF radio spectrum narrow band their radios by January 1, 2013. This brief provides information and resources to assist hospitals with "Narrowbanding" compliance.
IROQUOIS Brief - HHS Hospital Preparedness Capabilities The U.S. Department of Health and Human Services (HHS) released The Healthcare Preparedness Capabilities: National Guidance for Healthcare System Preparedness which lays out the Hospital Preparedness Program (HPP) capabilities and functions for the new grant cycle beginning July 1, 2012. The Iroquois Brief summarizes and explains the capabilities.
IROQUOIS Brief - A Decade of Hospital Preparedness This Brief provides an overview of the preparedness capabilities, planning, training and exercises developed and conducted by hospitals in New York State from 2003-2012.
Ready or Not? 2011: Protecting the Public from Diseases, Disasters and Bioterrorism (Trust for America's Health) Report finds preparedness for bioterror and health emergencies eroding in New York. Cuts to key programs could hurt ability to detect and respond to crises.
Iroquois Healthcare Associations' 53 member hospitals and health care facilities participate in the Hospital Preparedness Program (HPP) which provides funding to conduct capabilities-based planning aimed at prioritizing efforts to close gaps between how prepared we are and how prepared we need to be.
The HPP is administered by the U.S. Department of Health & Human Services (HHS) Assistant Secretary for Preparedness and Response, and, at the state level, by the New York State Department of Health (NYSDOH) Office of Health Emergency Preparedness.
Iroquois works closely with the NYSDOH Regional Offices and the Regional Resource Centers (RRCs) at Albany Medical Center, Upstate Medical University, and Champlain Valley Physicians Hospital. Iroquois has provided hospitals in its region and across the state with preparedness resources and services since inception of the Hospital Preparedness Program grant in 2002. IHA has used grant funding for initiatives which include:
Communicate on behalf of hospitals with HHS and NYSDOH to address hospital planning and response needs. Work collaboratively with HHS and NYSDOH on development of grant priorities and guidance.
Provide hospitals with timely information and resources through electronic communications, frequent meetings, webcasts, toolkits, public and secure member websites, and briefings to hospital administrative and preparedness staff.
Develop planning material for all-hazard mitigation and response activities to achieve sustainability.
Represent hospitals statewide on NYSDOH informatics governance group for the development and management of electronic information sharing systems relating to biosurveillance, hospital capacity, laboratory reporting and countermeasure response.
Represent Iroquois hospitals on state health preparedness workgroups which have developed plans and programs such as the NY State Emergency Response Volunteer (ServNY) program that enrolls and provides medical volunteers to assist in disasters.
Assessed interoperability gaps and purchased fixed and mobile satellite phones, laptops, and amateur radios for Iroquois members and all rural hospitals throughout the state to help ensure communication redundancy and interoperability.
- Work on shared priorities and initiatives with national, state and regional hospital associations as well as with the national alliance of hospital association hospital preparedness programs.
For further Hospital Preparedness Program information, please contact:
Andrew T. Jewett, Director
Hospital Preparedness Program
Iroquois Healthcare Association